G-CASE Strategic Plan

                                           

Georgia Council of Administrators of Special Education (G-CASE)

 

                               Strategic Plan

                                  2019-2022

                      Date Reviewed: 6/15/2020

 

                       GOAL 1: To impact legislation and policy

 

OBJECTIVE

INITIATIVES

ACTION STEPS

EVIDENCE

PERSON RESPONSIBLE*

STATUS/DATE REVIEWED: 6/15/2020

TIMELINE

1. To impact state legislation and policy

1. Identification of key issues/

Legislative Priorities

a. Identify/assign committee members

List of committee members

Legislative Chair

Completed _X___

Ongoing _______

In Progress______

Not Started _____

Comments:

Committee members assigned before Fall EB/AB meeting.

Annually

(Fall AB/EB Meeting)

 

 

 

b. Survey members to identify key issues

Completed survey/results

Legislative Chair

Completed __X__

Ongoing _______

In Progress______

Not Started _____

Comments:

 

Annually

(Fall and Spring EB/AB Meetings; Summer Retreat)

 

 

 

c. Legislative information submitted to the Executive Board to share with GAEL affiliates

Completed Position Papers

Legislative Chair

Completed __X__

Ongoing ____X__

In Progress______

Not Started _____

Comments:

G-CASE Legislative Committee takes part in GAEL Legislative Task Force at the beginning of each school year to identify positions.

Ongoing

Annually

(Spring/Summer)

 

 

d. Work with all GAEL affiliates to establish and publish annual legislative priorities

Legislative Priorities

Legislative Chair

Completed __X__

Ongoing __X____

In Progress______

Not Started _____

Comments:

G-CASE Legislative Committee takes part in GAEL Legislative Task Force at the beginning of each school year to identify positions.

 

Annually

(Summer/Fall)

 

 

c. Ensure alignment between state and national priorities

GAEL and CASE Legislative Priorities Document

Legislative Chair

Completed __X__

Ongoing __X____

In Progress______

Not Started _____

Comments:

 

Annually

 

 

e. Develop form letters, emails, texts, and telephone scripts for G-

CASE members to send to legislators and Congress

Completed letters and scripts

Legislative Chair

Completed X____

Ongoing __X____

In Progress______

Not Started _____

Comments:

 

Ongoing, especially during the Legis-lative Session

 

 

f. Communicate “Calls to Action” to membership

Email Blasts

Legislative Chair through the Executive Director

Completed X____

Ongoing _X_____

In Progress______

Not Started _____

Comments:

Have sent several “Calls to Action” to G-CASE members this year – regarding TRS and vouchers.

Ongoing especially during the Legislative Session

 

2. Georgia Legislative Day Initiative

a. Collaborate with GAEL/PAGE

Meetings/Telephone

Conferences

Legislative Chair

Completed _X___

Ongoing _______

In Progress______

Not Started _____

Comments:

 

Annually

January/February

 

 

b. Distribute information regarding the event to membership

Email Blast records

Legislative Chair

through the Executive Director

Completed __X__

Ongoing _______

In Progress______

Not Started _____

Comments:

G-CASE notified by Email several times and in the newsletter.

Annually

(January)

 

 

 

c. Provide information to legislators

Examples of information provided

Legislative Chair

Completed __X__

Ongoing _______

In Progress______

Not Started _____

Comments:

Information provided on TRS and the effect of vouchers on public schools.

Annually

 

 

d. Follow up and debrief on Legislative Day and send Thank You notes

Debrief Minutes and Documentation of Thank You letters

Legislative Chair

Completed _X___

Ongoing __X____

In Progress______

Not Started _____

Comments:

 

Annually

2. To impact national legislation and policy

1. Reauthori-zation to IDEA Initiative

a. Send legislative team to CASE Legislative Summit in D.C.

CASE Legislative Summit in DC

Legislative Chair

Completed _X___

Ongoing _______

In Progress______

Not Started _____

Comments:

Sent two G-CASE EB members to SELS this year.

July

 

 

b. Meet with members of Congress

List of members of Congress that were met with at D.C.

Legislative Chair

Completed _X___

Ongoing _______

In Progress______

Not Started _____

Comments:

 

July

 

 

c. Use Email blasts, newsletters to highlight state concerns

Social Media

Email blasts

Facebook

Twitter

Legislative Chair

through Executive Director

Completed __X__

Ongoing ___X__

In Progress______

Not Started _____

Comments:

 

July

 

 

d. Use CASE materials in state legislative and policy activities

List of CASE materials used

Legislative Chair

Completed _X___

Ongoing __X____

In Progress______

Not Started _____

Comments:

Used CASE materials regarding IDEA flexibility; signed on to CASE letter to Congress regarding COVID-19 and IDEA; CASE posts on Twitter and Facebook shared

July

Ongoing

                         GOAL 2: To provide engaged membership

 

OBJECTIVE

INITIATIVES

ACTION STEPS

EVIDENCE

PERSON RESPONSIBLE

STATUS

TIMELINE

1.To increase membership in G-CASE (state organization) by ensuring member loyalty and en-gagement

1. Increased Membership Initiative

a. Send Email blasts to all GLRS directors and Advisory Board members in each region about G-CASE membership to share with directors          

Email Blasts

G-CASE PowerPoint Presentation to GLRSs

G-CASE Website

Membership Chair

Completed _X____

Ongoing ___X____

In Progress______

Not Started _____

Comments:

Membership is highlighted throughout the year, especially before and during conferences. 

 

Annually

(August/September)

 

 

b. Share G-CASE PowerPoint with GLRS Directors to share with directors in their region.

List of GLRSs to whom PowerPoint was sent.

Membership Chair

Completed _X____

Ongoing ___X____

In Progress______

Not Started _____

Comments:

Will continue to share with GLRS, Advisory Board, and/or G-CASE Membership at conferences, etc.

 

Annually

(August/September)

 

 

c. Provide incentives such as reduced registration fees at conferences for members

List of Incentives given for membership

Membership Chair

Completed __X___

Ongoing ___X____

In Progress______

Not Started _____

Comments:

G-CASE members are given reduced registration fees for all conferences.

 

Annually

 

 

d. Send Email blasts to GNETS directors and site coordinators

Email Blasts

Membership Chair

Completed _X____

Ongoing __X_____

In Progress______

Not Started _____

Comments:

Information sent before conference registrations.

 

Annually

(August/September)

 

 

e. Send membership information to college and university educators of special education

Emails/Flyers

G-CASE PowerPoint

Membership Chair

Completed _X____

Ongoing __X_____

In Progress______

Not Started _____

Comments:

This is done prior to Fall Conference every year.

 

Annually

(August/September)

 

2. Extended Membership Based Initiative

a. Make announcements at affiliate conferences

Written Documentation of announcements made

Membership Chair

Completed _____

Ongoing _______

In Progress__X____

Not Started _____

Comments:

GAEL has allowed its members to join one other affiliate when they join GAEL.  Several members of other affiliates have joined G-CASE.

 

Ongoing

2. To celebrate and retain members

1. Member Retention Initiative

a. Gather data on current, lapsed, and potential members

Document summar-izing the data

Membership Chair through the Executive Director

Completed _____

Ongoing _______

In Progress__X____

Not Started _____

Comments:

 

Annually

(January, after Fall Conference)

 

 

b. Send Email reminders of renewal notices of membership

Email Reminders

Membership Chair

Completed _____

Ongoing ___X____

In Progress______

Not Started _____

Comments:

Almost all renewals come with conference registrations, so very few reminders need to be sent.  This renewal information is shared in the newsletter.

 

Annually

(January, after Fall Conference)

 

 

c. Personally contact lapsed members

List of lapsed members that were contacted

Membership Chair

Completed _____

Ongoing _______

In Progress___X___

Not Started _____

Comments:

 

Annually

 

 

d. Notify retired members of continuing membership, rates, and options

List of retired members contacted

Membership Chair

Completed _____

Ongoing _______

In Progress______

Not Started __X___

Comments:

Have not notified retired members individually, although there is membership information pertaining to them in the Constitution.

 

Annually

 

2. Member Celebration Initiative

a. Send three Email blasts to encourage award nominations

Email blasts

Immediate Past-President

Completed ___X__

Ongoing _______

In Progress______

Not Started _____

Comments:

 

(January)

 

 

b. Send nominations to CASE for national awards.

Applications sent to CASE

Immediate Past-President

Completed __X___

Ongoing _______

In Progress______

Not Started _____

Comments:

Outstanding New Director application sent to CASE

 

Annually

(May)

 

 

c. Develop a unique or innovative activity in the area of state and national awards.

Description of activity/ innovation

Immediate Past-President

Completed _____

Ongoing _______

In Progress______

Not Started __X___

Comments:

 

Annually

 

 

 

d. Provide longevity recognition for members

Certificates or other type of special recognition given out to members at ten-year increments

Membership Chair

Completed _____

Ongoing _______

In Progress______

Not Started _X____

Comments:

 

Annually

(Spring Conference)

 

 

e. Solicit and share        G-CASE Membership success testimonies from members

Materials and publications with testimonies from members

Membership Chair

Completed __X___

Ongoing _______

In Progress______

Not Started _____

Comments: 

Put in newsletters

 

Ongoing

 

 

f. Create a sense of the “G-CASE Community” by hosting “Members Only” events at con-ferences.

Invitations to Events

Membership Chair

Completed __X___

Ongoing _______

In Progress______

Not Started _____

Comments:

Since all conference participants are given G-CASE membership when they pay their conference fees, every attendee to a G-CASE Conference is a member of G-CASE and entitled to “Members Only” status.

This year, the Collaborative Conversation Webinars were for Members Only and sparked a few new memberships for people who wanted to take part in the webinars.

 

Bi-Annually:

Fall Conference

Spring Conference

3. To increase membership in CEC/CASE (national organization)

3. CEC/CASE Membership Initiative

a. Allow CEC/CASE membership fees to be collected as a part of all conference registrations.

Setup information to GAEL before conferences

Executive Director

Completed __X___

Ongoing ____X___

In Progress______

Not Started _____

Comments:

 

Ongoing

(Before each G-CASE Conference)

 

 

b. Enforce policy that all Advisory and Executive Board members, as well as all nominated award candidates be members of CEC/CASE.

Policy and list of Advisory Board and Executive Board members and Award Candidates

Immediate Past-President; Membership Chair

Executive Director

Completed __X___

Ongoing ___X____

In Progress______

Not Started _____

Comments:

Stated in G-CASE Constitution and in all award applications. Also in Advisory Board flyer.

 

Ongoing

 

 

 

c. Provide a short presentation to SELDA on the benefits of CEC/CASE membership with directions for joining

SELDA Agenda

President,

Executive Director

Completed __X___

Ongoing ___X____

In Progress______

Not Started _____

Comments:

Presented at August SELDA meeting.

 

Ongoing

(Before conferences and at beginning of year)

 

 

 

c. Encourage all G-CASE members to become Unified CASE members

Agenda at Fall, Spring, and Summer G-CASE Business Meetings

President

Membership Chair

Completed __X___

Ongoing ___X____

In Progress______

Not Started _____

Comments:

Emails, newsletters, conferences…every opportunity.

 

Ongoing

(Fall, Spring, and Summer G-CASE Business Meetings)

 

 

 

d. Provide membership information at CEC Exhibit booth during Fall Conference and at Parent Mentor Conference

Picture of exhibit

Membership Chair, CEC Liaison

Completed __X__

Ongoing ___X____

In Progress______

Not Started _____

Comments:

CEC/CASE information shared in booth and with presentation during General Session at Fall Conference.

 

Ongoing

(Fall Conference, Parent Mentor Conference)

 

 

 

e. Provide recognition and/or incentive to CEC/CASE Unified members

Example of recognition in agenda; incentive picture

Membership Chair, President

Completed _____

Ongoing _______

In Progress______

Not Started ___X__

Comments:

 

Ongoing

(Fall Conference, Spring Conference)

 

 

 

f. Demonstrate support for CASE by doing at least three of the following CASE-recommended activities:

-Invite the E.D. to speak at a conference

-Provide a link to the CASE website on the G-CASE website

-Promote CASE materials/professional development opportunities at G-CASE conferences

-Continue to be a Patron of CASE

-Provide CASE logo products to members

-Systematically forward CASE updates to members

-Provide CASE services to all G-CASE members, even if they are not CASE members.

 

 

Completed ___X__

Ongoing __X_____

In Progress______

Not Started _____

Comments:

1.  Honored out-going CASE Director at G-CASE Past-Presidents’ Dinner with a presentation

2.  Link to CEC/CASE provided on G-CASE website

3.  CASE materials on display at Silent Auction; list of CASE-endorsed materials shared in newsletter; all CASE webinars shared with all G-CASE members before they occur and the recordings shared afterward.

4.  G-CASE is a patron for CASE at the $2500 level.

5.  CEC-sponsored books by John O’Connor given to participants at Drive-In Conferences

 

Goal 3: To promote professional leadership

OBJECTIVE

INITIATIVES

ACTION STEPS

EVIDENCE

PERSON RESPONSIBLE

STATUS

TIMELINE

1. To build the capacity of members to support the mission of G-CASE

1. Professional Learning Initiative

a. Collaborate with Research and Innovation on topics

Notes taken from collaboration

Professional Learning Chair and Research and Innovation Chair

Completed __X__

Ongoing _X_____

In Progress______

Not Started _____

Comments:

Collaborated on Special Education ADA for three years

Ongoing

 

 

b. Target topics for professional-learning opportunities through surveys and listening sessions

List of topics suggested for professional learning

Professional Learning Chair

Completed __X__

Ongoing __X____

In Progress______

Not Started _____

Comments:

Surveys after Fall and Spring Conferences included questions about topics for P.L.; Advisory and Executive Boards brainstorm topics at meetings

Ongoing

 

 

a. Design Fall Conference to include targeted topics through keynote speakers and breakout sessions

Agenda from Fall Conference

President,

Professional Learning Chair

Completed __X__

Ongoing _______

In Progress______

Not Started _____

Comments:

Annually

(November)

 

 

b. Design Spring Conference to include targeted topics through keynote speakers and breakout sessions

Agenda from Spring Conference

President,

Professional Learning Chair

Completed __X__

Ongoing _______

In Progress______

Not Started _____

Comments:

Annually

(March)

 

2. Alternative Delivery Professional Learning

Initiative

a. Hold at least two Drive-In Conferences per year

Agenda from Drive-In Conferences

President,

Professional Learning Chair

Completed _____

Ongoing _X_____

In Progress______

Not Started _____

Comments:

Held one Drive-In at 2 locations; third venue canceled due to weather and then to COVID-19.

(One Drive-In Conference before Fall Conference month and one Drive-In Conference before Spring Conference month)

2. To build the leadership of members to support the mission of G-CASE

1. SELDA Initiative

a. Collaboratively plan with the GaDOE

Notes from Collaboration Meeting

Professional Learning Chair

Completed _X___

Ongoing __X____

Not Started _____

Comments:

Collaboratively planned SELDA partnership and mentors for new directors; GaDOE director and G-CASE President presented at national CASE; G-CASE partnered with GaDOE for Collaborative Conversation Webinar, attended by 200 people.

Annual

 

 

b. Develop viable mentor list, training, and recognition

List of mentors and recognition given

Professional Learning Chair

Completed ___X_

Ongoing ___X___

In Progress______

Not Started _____

Comments:

Mentors trained at Fall conference; Flyer produced to delineate responsibilities

Annual

 

 

d. Facilitate SELDA mentor numbers and assignments

List of SELDA mentors and assignments

President-Elect,

Vice-President,

Professional Learning Chair Immediate Past-President

Completed __X__

Ongoing __X____

In Progress______

Not Started _____

Comments:

 

Annually

 

 

c. Provide presentations to SELDA as agreed upon in collaborative plan to include a Leadership Development training, Legal Issues Highlights, and G-CASE/CEC/ CASE/ GAEL member-ship

Agendas

Professional Learning Chair

Completed __X__

Ongoing _______

In Progress______

Not Started _____

Comments:

Leadership training and overview of G-CASE/membership at SELDA meeting; Legal Issues 101 at Fall Conference

Annual

 

2. Executive Board Initiative

a. Provide training on Roberts Rules of Order

Agenda that includes a revisit of Robert Rules of Order

President

Completed __X__

Ongoing _______

In Progress______

Not Started _____

Comments:

At summer retreat

Annually

(Summer Retreat)

 

3. Advisory Board Initiative

a. Provide Advisory Board Training

Agenda from Advisory Board training

President-Elect

Vice President

Completed __X__

Ongoing ____X__

In Progress______

Not Started _____

Comments:

 

Annually

(November and March) before Executive Board Meetings)

 

 

b. Explore ways to expand effectiveness of Advisory Board

Report to Executive Board

President-Elect,

Vice President

Completed __X__

Ongoing __X____

In Progress______

Not Started _____

Comments:

All AB members placed on E.B. working committees, invited to Fall and Spring E.B. meetings, A.B. provided feedback on SELDA Mentor Program, Drive-In conference locations, and topics; introduced breakout sessions at conferences and served as “host” for individual vendors at Fall Conference.

Annually

2. To communicate information that will develop improved services for exceptional children

4. Teacher Leader Initiative

Appoint a Task Force to analyze data and create all facets of the Special Education Teacher Leader Academy

Minutes from Executive Board Meeting

Research & Innovations Chair,

Professional Learning Chair

Completed __X__

Ongoing _______

In Progress______

Not Started _____

Comments:

Task Force named by September 2019

 

 

Task Force to create timelines, cost, structure, curriculum, participant eligibility, delivery models, etc.

Minutes from Task Force Meetings

Research & Innovations Chair,

Professional Learning Chair

Completed _X___

Ongoing _______

In Progress______

Not Started _____

Comments:

To be presented at November, 2019 Executive Board meeting

 

 

Market Academy across state

Flyers, Emails, Social Media

Research & Innovations Chair,

Professional Learning Chair

Completed _____

Ongoing _______

In Progress__X__

Not Started _____

Comments:

Marketed program with Past-Presidents and with all G-CASE members. Stopped marketing for this year in light of COVID-19.

March –April, 2020

 

 

Select participants for Academy

Applications

Research & Innovations Chair,

Professional Learning Chair

Completed _____

Ongoing _______

In Progress______

Not Started ___X_

Comments:

COVID-19 did not allow for G-CASE to host this Academy this year, so no participants were selected.

Early May 2020

 

 

Begin Academy

Academy Calendar of Events

Research & Innovations Chair,

Professional Learning Chair

Completed _____

Ongoing _______

In Progress______

Not Started __X__

Comments:

COVID-19 did not allow for G-CASE to host this Academy this year.

June 2020-

May 2021

 

*The President of G-CASE is ultimately responsible for each Action Step in the Strategic Plan and shall assist with any part of this plan.

*The mission and responsibilities of the G-CASE Executive Director shall include implementing the policies and Strategic Plan at the direction of the Executive Board and the recommendations of the Advisory Board.